Trust & Compliance
Responsible verification requires clear limits and accountability.
Datapoint handles verification information according to lawful purpose, relevance, confidentiality, accuracy, fair reporting and controlled access.
Commitments
The operating principles applied to verification information.
Consent or lawful purpose
Verification proceeds only where the required authority or lawful basis is established.
Purpose limitation
Information is used for the defined verification purpose.
Data minimisation
Only information relevant to the assignment is requested and processed.
Confidentiality
Access is limited to authorised people and approved recipients.
Accuracy and correction
Reasonable steps are taken to verify findings and correct supported factual errors.
Retention and deletion
Information is retained only for the appropriate operational or legal period.
Information Handling
Controlled from receipt to deletion.
Verification information moves through defined access, storage, review, delivery and retention controls.
Collect only the approved information.
Limit access to authorised users.
Use information only for the approved purpose.
Release outputs to the approved client.
Apply the relevant retention decision.
Fair and Balanced Reporting
Reports show both findings and limitations.
Checked
What information and sources were reviewed.
Confirmed
What the completed verification supports.
Unresolved
What could not be conclusively confirmed.
Attention items
What requires client review or further action.
Governance and Accountability
Responsibility is shared and documented.
Datapoint responsibility
Conduct the agreed checks, protect information and report findings fairly.
Client responsibility
Provide lawful instructions, appropriate authority and responsible use of reports.
Clarification and correction
Support appropriate clarification and correction of factual information.
Supporting Policies
Public policies supporting responsible use.
Responsible Verification
Define the lawful purpose and verification requirement.
Datapoint will help identify the appropriate checks and information controls.